Guidelines for how UCGIS Fellows are Selected

1. Upon tolling of the submission deadline, members of the selection committee will be requested to review the submitted documents for Fellow Candidates posted on a secure UCGIS project site. A username and password will be provided to all committee members.

2. If the Fellows request, an online session will be scheduled within two weeks to provide an opportunity for members of the selection committee to discuss among themselves the candidates.

3. After reviewing the documentation for all candidates, the Selection Committee members will receive an automated email asking them to rank vote whether they desire to name 0, 1 or 2 Fellows in the current year (or up to the maximum allowed by the UCGIS Board), based on the number of nominations. An online ranked voting service utilizing the instantaneous runoff voting method (or alternative ranked voting method as appropriate to the circumstances) and providing anonymity for voters will be used for the voting process. Committee members will be given a minimum of five days to cast their ranked votes.

4. After determining the number of fellows to be named, Selection Committee members will be asked to rank-choice vote all of the candidates. The same online voting service as listed in step 3 will be used. Committee members will be given a minimum of five days to cast their ranked votes. 5. Upon closing of the polls, all Selection Committee members will be provided with the election results. All detailed results including who was nominated will be kept confidential even after the naming of the candidates selected.